Destination wedding website checklist: travel, rooms, maps

The checklist

Put the date, the place and the site address live first, then the travel and accommodation pages before anyone books a flight, then the map, the timeline and the room finder before anyone travels. Nine items cover it.

The travel page

The travel page answers one question, how do we get there, in the order a guest needs it: which airport, how to get from the airport to the property, and what documents to bring.

• The airport or airports, and whether a ferry, a bridge or a second flight follows.
• How to get from the airport to the property: shuttle, taxi or rental car, and roughly how long it takes.
• Whether guests need a passport, a visa or other documents, and anything worth knowing about driving locally, such as which side of the road and whether a rental is worth having.
• Where to park, where the shuttle collects, and who to message on the day.
• Links to the property map and, if you have one, the 3D driving preview of the last stretch.

Keep it short and current, with the next step at the top.

Hotel blocks and room finders

Guests need three things to book: where to stay, what it costs and the deadline. If the wedding party is staying on one property, a room finder tells each guest which suite is theirs.

A hotel block page lists each hotel or villa, the rate, the booking link or code, and the date the block closes. Add the distance to the venue and whether a shuttle runs. For a villa or resort, the SkyerWorks room finder lights up each guest's suite, level by level, on an illustrated plan of the property. How guest details are shared, and whether the room pages need a password, is agreed up front. The room finder is included in the $2,000 destination package and quoted to scope on its own; the interactive property maps page has the details.

The property map and directions

On island and rural roads a GPS pin can land on the wrong road or the wrong gate. An illustrated property map and, for the last stretch, a 3D driving preview show guests the way before they drive it.

A SkyerWorks property map is one custom illustrated property with up to 8 clickable points of interest on a mobile-friendly, shareable page, with print-ready artwork for welcome binders, signage and QR cards. Interactive maps start at $500 on their own and static maps at $250; the destination package includes the map.

The 3D driving-direction preview covers the part a map cannot: the turns. The Island Journey demo drives the last 1.2 miles to Villa Serenita on Cabrita Point, St. Thomas, from the Cabrita Point sign on Route 322, about five minutes by car. It drives the route with turn cards, pausing for a five-second "Right here" stop at each real roadside sign. It shows real satellite imagery and 3D terrain from Mapbox, with a self-hosted fallback built from public map data, and devices without 3D support get the same overhead map and turn list. 3D previews are quoted to scope. The guide How to give guests directions to a villa or venue compares written directions, pins, illustrated maps and 3D previews.

The weekend timeline

The timeline tells guests which days to be there and what each day holds, so they can book the right flights and pack the right clothes.

• Arrival day and departure day, stated plainly at the top.
• Each event with its time, its place on the property map, the dress code and whether transport is provided.
• What is optional and what is not; a welcome dinner and a farewell brunch read differently from the ceremony.
• A note that times may shift, and where the final version will be.

Publish a first version with the travel page, even if it only has the days, then fill in the times as the plans firm up.

The FAQ for travelling guests

The guest FAQ answers the questions that otherwise arrive one message at a time: dress code, weather, currency, what to pack, how to get around, and whether children are invited.

• What should we wear, and will it be hot, windy or wet?
• What is the currency, and do cards work?
• Will our mobile plans work there?
• How do we get between the hotel and the property?
• Are children invited? Can we bring a guest?
• What should we pack for the events, and for the days between them?
• Where do we go if we are early, late or lost?

Add new questions as guests ask them.

Privacy: who can see what

Decide before the link goes out whether the site needs a password and which guest details appear. An unlisted link alone is not private.

A destination wedding website carries more than a local one: a date, a place, travel plans and, with a room finder, who is sleeping where. Some couples share a link by invitation; others want a password on the whole site or only on the travel and room pages. At SkyerWorks, how guest details are shared and whether the page needs a password is agreed up front, and the site is built like skyerworks.com itself, with no analytics or ad pixels unless you ask for them (on skyerworks.com the only cookies are Google’s, set by the spam check on the contact form).

What to send your designer

A destination wedding website is only as good as the information behind it. Gather these eight things before the first call and the build goes quickly.

1. The date, the property, and the dates save-the-dates and invitations go out. The launch date comes from these.
2. Travel facts: airports, transfers, documents, and anything you learned on your own visit.
3. Accommodation: each hotel or villa, rates, booking links or codes, deadlines.
4. For the map: floor plans, a site plan, listing photos, a drone shot or a phone video walking the property. A video-call walk-through works if there are no plans.
5. For the room finder: how rooms are assigned and how you want guest details shared.
6. Photos and draft text. Starting packages use your supplied photos and draft content; copywriting is quoted separately.
7. A draft timeline, even if it is only the days.
8. Your privacy decision: password or not, and on which pages.

First-hand notes from ido2026.com

ido2026.com is Wayne and Christy's own destination wedding website, built for their wedding at Villa Serenita, St. Thomas, on October 7, 2026. It gave every guest an island map with directions, the schedule, travel information and RSVP.

The same villa is the subject of the Island Journey preview, which drives the last 1.2 miles from the Cabrita Point sign on Route 322 with a stop at each roadside sign guests pass: the Cabrita Loop sign, the fork to High Point and the parrot sign at the villa drive. The case study walks through the site, and the wedding websites page lists what the $1,000 and $2,000 packages include.

Questions about destination wedding websites